ISEA - Inter-Society of Electronic Arts

Guidelines for Symposium Host Candidates (cont...)

1. MISSION
2. BACKGROUND
3. GENERAL CONDITIONS
    3a. The Host Organisation
    3b. Structure and Content
    3c. Naming and Timing of the Event
    3d. Location of the Event
    3e. Language of the Event
    3f. Cultural Diversity
    3g. Use of the Inter-Society for the Electronic Arts Name and Logo
    3h. Archives
    3i. Proceedings
    3j. Concurrent Eevents and Co-Hosting
    3k. Role os ISEA Board at Symposia
4. THE SYMPOSIUM PROGRAM
5. ELEMENTS OF THE SYMPOSIUM
6. AGENCIES
7. INCOME
8. PROPOSAL SUBMISSION
9. AGREEMENT BETWEEN THE HOST ORGANIZATION AND ISEA

3. GENERAL CONDITIONS

3.a The Host Organisation

The Host Organisation is the principal producer of the event. In this capacity, the Host Organisation is in charge of creating the necessary organizing committees to enable the successful production of the Symposium. The Host Organisation should also demonstrate its capacity to develop the symposium in collaboration with its local constituencies. The Host Organisation is expected to realize the symposium in regular consultation with the ISEA Board. The Host Organisation is responsible for the Symposium�s performance according to these guidelines and to the goals of ISEA. If the Host Organization is co-hosting ISEA with another event, the guidelines below provide a framework for Concurrent Events and Co-Hosting.

3.b Structure and Content

The Symposium is, by its very nature, thoroughly interdisciplinary comprising of an academic conference, art exhibitions, performances and cognate activities.

The content of the Symposium program is based on the results of an international Call for Papers & Participation, selected by an independent International Program Committee (IPC) that consists of internationally renowned experts in the field (see section 5a). The Host Organisation is encouraged to include several invited speakers, performers, exhibitors, etc. in the program in addition to those selected through the jurying process.

The ISEA Board also encourages the Host Organisation to incorporate aspects of local culture history and traditions (as they pertain to arts and technology) to make every Symposium a unique and rewarding socio-cultural experience.

3c. Naming and Timing of the Event

The name of the Symposium is "International Symposium on Electronic Art", preceded by the number (for example 'Tenth'). Abbreviated, the Symposium is called ISEA (no periods), followed by the year of the symposium (for example ''ISEA97"). On all symposium announcements, the symposium must be announced in this way: "ISEA[year], [Number] International Symposium on Electronic Art". For example: "ISEA2000, Tenth International Symposium on Electronic Art". This official name can be followed by a translation in the language of the host country.

The symposia have been held as both biennial and annual events. As of 2008, they will be held annually. The period of the ISEA event is generally defined as 30 days prior to, and after, the posted dates of the Symposium.

3d. Location of the Event

Organisations or persons from any part of the world may make a submission to host the symposia. The successful bidder is known as the Host Organisation for the event.

3e. Language of the Event
The official languages of the event will be English and where applicable, also the language of the country of the Host Organisation. In the case of dual language presentations, simultaneous translations are encouraged. All communications within and about the event will be in English and where applicable, also in the language of the country of the Host Organisation.

3f. Cultural Diversity

The Host Organisation is highly encouraged to adopt mechanisms and strategies that ensure a culturally and geographically diverse submission and assessment process.

3g. Use of Inter-Society for the Electronic Arts Name and Logo

The Host Organisation will ensure that the Inter-Society for the Electronic Arts is acknowledged as a principal partner of the Symposium. The Inter-Society logo must appear on par with the logo of the host organisation on all published materials and Internet Web sites related to the symposium. The Host Organisation will include the aims of the Inter-Society in the Call for Papers and Participation, the Preliminary Program and in the registration materials provided to delegates of the symposium.

3h. Archives

The term "archives" refers to all audiovisual and printed material issuing from the symposium. These include, but are not limited to, support documentation sent with artist submissions, Symposium web site, Symposium Proceedings, catalogue, poster, promotional material, and audio-visual documentation of the event. The Host Organisation agrees to give ISEA headquarters these documents (originals or copies) for the ISEA archives. The artists and presenters will be made aware and sign a release/agreement on the Call for Proposals permitting their material to be included in the archives. This material will only be used for ISEA promotion and/or non-commercial education and research purposes.

3i. Proceedings

The Host Organisation agrees to prepare a publication either in conjunction with or following from the symposium that provides documentation of papers and projects. The Proceedings should be in English and where applicable in the language of the country of the Host Organisation.

The Host Organisation will provide ISEA headquarters with 30 copies of the Symposium Proceedings and other publications free of charge for archival purposes and limited distribution. The Host Organisation is encouraged to create an online archive of the Symposium for public access.

3j. Concurrent Events and Co-Hosting
When ISEA is held in conjunction with other festivals or events, these events must be completely integrated. All promotional media, publications, proceedings, announcements, and conference schedules shall integrate the events mentioned above. Arts and technology events organized by the Host Organization during the period (30 days prior to, and after, the posted dates) of ISEA are deemed to be part of the Symposium and must adhere to the present guidelines.

The Hosting Organization may publicize and participate in events offered by regional organizations, but ensure that publicity of and participation in these events maintains the integrity, branding or quality of the ISEA symposium itself. This principle is extended to the involvement of members and professional staff of the Hosting Organization.

The ISEA Board encourages the Host Organization to discuss the specific details of these regional events at the planning stage to ensure the above.

The ISEA Board reserves the right to organize events directly related to ISEA�s objectives, including but not limited to a general membership meeting.

3k. Role of ISEA Board at Symposia

The Host Organization shall designate a role for individual ISEA Board members, either for chairing sessions, introducing speakers, or facilitating panels.